Work Calendar- School Employees 2013-14
Work Calendar- School Employees
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Online Graduate Degree Programs in Georgia
number of University System institutions now offer online graduate
teacher education degree programs in a variety of subject areas.
These programs are offered fully online (no on-campus attendance
required), making it convenient for teachers and other working
professionals. Valdosta State, Georgia State, Columbus State,
Georgia Southern, West Georgia, and UGA offer these programs. For
click the Online Graduate Degree
Programs in Georgia link above.
Name Change Form
Ware County BOE Exit Interview Survey
complete this survey if you are leaving the system and return to Mr.
Byron Isaac. All responses will remain anonymous.
School System uses the E-Verify
Employment Eligibility Verification system. We began implementing E-verify on July
18, 2007. Our federal User
Identification Number is 47541.
Certified Job Vacancies
We use this teachgeorgia link for all teaching and administrative
Steps to Applying for a Substitute Teaching
Position in Ware County Schools
Substitute Teacher Workshop
County Online Job Center for Classified Positions
We use this site for all other positions, such as
paraprofessionals, School Nutrition, clerical, maintenance, and
transportation position postings.
ONLINE JOB CENTER
GENERAL INFORMATION: After you log on to the
site, you will create a user account….this is NOT your application. After you create your user account, you
have to select an ACTIVE job posting and click on APPLY. Then the application will come up. Make sure to click SAVE every few
minutes to safeguard your information.
After you complete your application, click
SUBMIT and then you will have applied. Each job has its own documentation
requirements. Please send all
requested supporting documentation, such as letters of reference, high school and
college transcripts to: Attn:
Crystal Bussey, Ware County Board of Education,
1301 Bailey Street, Waycross, GA
31501. You only need to
send your documents one time.
Employment Verification, Reference
and Tax Forms
Alternative Routes to
GACE Testing Website for Teachers and
GACE Computer Online Testing Information
Certified State Salary and Local Teacher Supplement
Certification Forms To Add or Change Teaching Certificate Information
About the Department
Ware County Schools Personnel Office believes that it has the
responsibility to recruit and select the most competent, highly qualified
and best trained individuals for employment in the school system.
Securing quality candidates is of utmost importance in meeting system
goals toward excellence in instructional programs.
Personnel Department strives to also meet the needs of its current
employees and the job-seeking public. The department's functions
are many and varied in an attempt to provide a centralized processing of
vacancy listings, applications, substitute teachers' certification,
contracts, and many related services. If you desire further
information or an application, contact the Director of Human Resources or
Job Vacancies - Certified
certified positions are posted on teachgeorgia.org. To view
certified vacancies and to apply by clicking here.
copies of Job Vacancies are distributed to all Ware County Schools as
well as to the Ware County Transportation Department. Copies of Job
Vacancies are also posted outside the Personnel Office in the Ware County
Board of Education at 1301
Bailey Street in Waycross, GA.
Waycross is a rural 36,000
member community nestled about one hour from the beaches of Jekyll, St.
Simons and the Golden Isles and a little over an hour from Jacksonville,
Florida...its beaches, shopping, and the Jaguars.
to find your directions to the Ware
County Board of
Education at 1301 Bailey
Street Waycross, GA 31503.
The 2011-2012 Recruitment Schedule*
To Be Announced
Other days may be added based on number of openings and/or
areas of need.
Ware County Schools Personnel Department routinely recruits at several
university sites: Look for our system representative(s).
Ware County Schools will also hold its annual Teacher Recruitment Fair
on TBD at the Board of Education office located at 1301 Bailey Street, Waycross,
from 9:00 a.m. - 12:00 p.m. Pre-registration is not required;
however applicants are encouraged to have a current application on
file. Principals will be given copies of interviewees' applications
when they are available.
Procedures for Certified
certified applicants are requested to fill out an online application form
by going to http://www.teachgeorgia.org. for current vacancy openings. By submitting this
application electronically, your signature is implied and it is
understood than any misstatement or omission of any information requested
may be reason for non-employment or discharge from employment.
completing your application, you need to complete your application file
which will consists of:
Three (3) reference forms (link below) (or
college placement file with three references for those without teacher
Official copy of college transcripts
Other items such as TCT/PRAXIS or GACE scores,
current evaluations, Teaching Certificate, etc. as appropriate.
Federal and State Recordkeeping Form (link
will contact those individuals selected for interviews.
accuracy and completeness with which all forms are filled out will be
factors in the consideration of your application.
you do not have a college placement file or letters of recommendation, to
finalize your application file, please print three (3) copies of the
blank Applicant Reference Check Form.
Using black pen or typewriter, fill in the top portion of each form and
mail one to each person who will serve as a reference for you (you must
submit three references to complete your file). The person who
completes the form should mail it directly to the Personnel Department at
1301 Bailey Street,
Many of the files on this site are in Adobe® Portable Document File (.pdf) format. You must have this software
properly installed on your system to use these files. If you do
not have this software, click here to download a free copy. If you require technical assistance, please see http://www.adobe.com.
Experience Verification Form
order to determine your placement on the salary schedule you need to send
a copy of the Experience
Verification Form to each of the school systems for which you
worked. Each agency will need to
return it to the address on the form.
Federal and State Recordkeeping Form
finalize your application file, please print one (1) copy of the blank Federal & State Recordkeeping
Form. Using black pen or typewriter, fully complete the form, sign
the form in the presence of a Notary Public and forward the completed
form to the Personnel Department.
received are kept in an active status for a period of one year. It is the
responsibility of the applicant to update the application on a yearly
basis by coming by the office or by submitting a letter/e-mail requesting
the application be kept in an active status.
Personnel Office makes every effort to acknowledge in writing/e-mail
receipt of applications/correspondence.
professional vacancies occur, paper copies of Job Vacancies are
distributed to all Ware County Schools as well as to the Ware County
Transportation Department. Copies of Job Vacancies are also posted
outside the Personnel Office in the Ware County Board of Education at 1301 Bailey Street
in Waycross, GA. They are also posted on the Teachgeorgia website.
Screening and Selection Activities
currently on file are reviewed and screened by the Director of Human
Resources to determine eligibility for a professional certificate and
qualifications for openings applied.
As a general rule, the principal selects applicants to be
contacted for interviews or requests assistance from the Director of
are either set up by the Personnel Office or directly by the school site.
Other supporting staff such as assistant principals, department heads or
teachers may be involved as the need dictates. General interviews are not
usually granted. Interviews will be scheduled for existing vacancies with
selected individuals only.
recommendations must be submitted to the Personnel Office by all involved
in the interview. Based on these recommendations and background
information including reference forms, work record and certification
eligibility, a final recommendation is made to the superintendent for
employment by the Board of Education. The applicant is notified of
contract offer and necessary paperwork is prepared.
the time of the contract offer, a criminal background check
(fingerprinting) is initiated and each individual meets with the
Personnel and Payroll Departments to review the new employee packet for
completion of necessary paperwork.
are maintained on the teachgeorgia.org website by job posting for easy
Communication indicating a position has
been filled is provided to applicants who have been interviewed.
Online Fingerprinting Information
Click here for
online fingerprinting registration
screen. Once at the Cogent Systems website, click on the
Single Applicant Registration. You will then begin filling in
information. For those who are applying for jobs with the Ware
County Board of Education, your ORI is GA930190Z. Your verification
code is: 930190Z. All codes are case sensitive. Must
use all capital letters. When choosing REASON you will
select: School Employment-Public. The cost is $52.90 that can
be paid online by credit or debit cards. If you do not pay online
you must bring a money order made out to Cogent Systems for $52.90. Do not put a check in the box where it asks
if another agency will make a determination.
you finish your registration, print a copy of the form and take it with
you to Pak Mail, 2488 Memorial Drive,
GA; this is important
because it has your confirmation number on it and Mr. David Dowling will
need that to pull up your registration.
The telephone number for Pak Mail is: 912-338-9293.
those individuals who do not have internet access you may call Cogent
Systems directly at 1-888-439-2512 on Mondays-Fridays from 8:00 AM until
6:00 PM Eastern Standard Time and they will register you. It is
extremely important for you to remember to ask for your confirmation
number and take that with you when you go and get
view a copy of the current salary schedule, please click here.
Local Supplement: The Ware County Board of Education
pays a local supplement to all certified employees. Teachers who are
assigned responsibilities in addition to regular classroom duties are
compensated by an additional local supplement.
Cafeteria Plan: All
employees are eligible for a program sanctioned by law and defined under
IRS Code Section 125 that enables individuals to pay for certain
payroll-deducted benefits with non-taxable dollars instead of after-tax
wages. All employees are eligible for a program sanctioned by law and
defined under IRS Code Section 125 that enables individuals to pay for
certain payroll-deducted benefits with non-taxable dollars instead of
Sick Leave: Certified employees are entitled to
annual sick leave earned on the basis of 1 and ¼ days per month. Unused
sick leave can be carried over from year to year for a total accumulation
of 45 days. Sick leave can be used for personal illness, for physical
disability, or for acute illness or death in the immediate family.
Sick Leave Bank: Employees
are eligible to join the sick leave bank after 1 year of employment. Up
to 60 days annually of paid leave is available for serious illness/injury
or temporary personal disability.
Professional Leave/Personal Leave: All
employees of the Ware County Board of Education earn professional leave
and/or personal leave annually for approved reasons. Certificated
employees are eligible for three days of personal leave annually which is
deducted from earned sick leave.
Teacher Retirement: Certified personnel and some classified
staff are required by state law to participate in the Georgia Teacher
Retirement System. The retirement system is funded by contributions from
individual teachers (5%) as well as contributions from the Ware County
Board of Education (9.34%). Retirement benefits are computed based on the
number of years of service and maximum salary while teaching.
Benefits from the Teacher Retirement System are calculated as
follows: a percentage, provided by law (currently 2.00%) is
multiplied by the years of creditable service (not to exceed 40
years). This product is then multiplied by the average monthly
salary for the highest twenty-four consecutive months of service.
Should the teacher retire with less than 30 years of creditable service
and before reaching the age of 62, the benefit will be reduced by 0.25%
for each month the teacher is under age 62. For more information
including retirement calculations contact http://www.trsga.com.
Social Security: All
employees of the Ware County School System contribute to Social Security
and are eligible for benefits. Contributions are paid by the employees
(7%) and matched by the Ware County Board of Education. Benefit payments
are awarded for retirement and/or disability. Survivor benefits are paid
in case of death.
Transportation, Meals and Lodging Reimbursement: Transportation
for mileage incurred during a system approved activity will be reimbursed
at the state approved rate. Transportation by common carrier (i.e.,
plane, train, bus etc.) shall be allowed only with prior written approval
of the Superintendent. Meal reimbursement will be allowed when overnight
travel is required. A cap of $28 per day for three meals is
allowed. Single meal reimbursement is set at
$6 for breakfast, $7 for lunch and $15 for dinner. High cost
areas in Georgia (Atlanta, Augusta, Brunswick and Savannah) allow meal
reimbursement of up to $36 a day with individual meal allowances of $7
for breakfast, $9 for lunch and $20 for dinner. Lodging expenses
are reimbursed plus certain hotel taxes with receipt. A tax-exempt
form is required when checking into Georgia hotels/motels to avoid
taxes being charged to the
Alternative Routes for Teacher Certification
Georgia Teacher Alternative Preparation Program (GATAPP) is a
classroom-based teacher preparation option for individuals who already
have a bachelor's degree and meet other specific guidelines. For a
thorough explanation of the program click GATAPP
One Year Supervised Practicum (OYSP) is a critical pedagogical component
of the PSC test-based certification option, as well as an option for
individuals who have completed all the requirements in a preparation
program except student teaching. For a thorough explanation of the
program click OYSP
retiring or leaving military employment may be interested in financial
incentives offered by Troops to Teachers. For information and
application for Troops to Teachers click TROOPS
Ware County School System considers candidates with a
non-renewable certificates in critical
fields of teaching.
Professional Standards Commission considers an application package
complete when all required documents and fees have been received.
Every application package requires the completed (front and back) PSC
Application. Click here for PSC form(s). Additional
forms/materials selected from the list below may also be required
depending on the certificate you are requesting. Please see the
personnel office for assistance.
The Program Recommendation Form - Include this
form if you have completed a state-approved educator preparation program
in any state. The form, to be filled out by the college's
certification official, indicates that ALL requirements (including any
appropriate state assessments) at that institution have been
completed. Not required if higher degree is in same field as
Employer's Assurance Form - It is mandatory to include this form
(obtained from your Georgia
employer) if you are currently employed with a Georgia public or private
school system/agency. The form is used to verify your employment
status (which may indicate fee exemption) and to request conditional
(provisional, probationary, emergency) certification and for renewal of
Experience Verification Form - Include this
form, completed by your current or previous school system/agency
employer, to verify educational experience. Specific uses for the
form are printed on the top of the form contained in this package.
Official Transcripts - Include official
transcripts from ALL colleges or universities attended (with the
registrar's signature and the official school seal), or indicate they are
being sent under separate cover. You should also include
transcripts for any Georgia
staff development credit requested from your Georgia employer.
Applications with unofficial transcripts will not be processed.
Note: If your academic record includes high school transcripts
(vocational fields) or college credit earned outside of the United States,
please contact the Certification Section for special instructions at
(404) 657-9000, (800) 869-7775, or firstname.lastname@example.org
Out-of-State Certificates - If you have been certified/licensed in another state, the District of Columbia, a U.S. territory, the
Department of Defense Dependents Schools (DODDS), or the National Board for
Professional Teaching Standards (NBPTS), attach front and back copies of
any certificates/licenses you hold or held. Interpretation of any
special codes used on the certificate must be attached.
Assessment Score Reports - If you have passed a
content/subject matter assessment(s) in another state required for
certification in that state, attach score reports for the
assessment(s). If score reports are unavailable, attach
documentation from the state certifying authority verifying that you have
passed that state's required content/subject matter assessment(s) for
Certification Fees - Fees for certification ($20
per transaction) must be in the form of a cashier's check or money order
payable to the State of Georgia.
Cash and personal checks will not be accepted. Evaluations require
a $20 fee per field. Write your name and Social Security Number on
the face (front) of the check.
You are exempt from paying the fee for the following
if you are employed in a Georgia school system/agency as verified by the
superintendent or designee on the Employer's Assurance Form: (1) Your
FIRST Georgia certificate; (2) upgrading to a higher certificate level;
(3) adding a professional (clear renewable) certificate field; (4)
converting from a conditional to a clear renewable certificate field; and
(5) renewing/reinstating a clear renewable certificate field. You
are also EXEMPT from paying the fee for a name change or for the FIRST Georgia certificate if you have completed
an approved education preparation program from a GEORGIA college.
Note: Please complete all forms legibly in black
ink. The name and address section should be competed in ALL
CAPS. Be sure to completely fill in all appropriate bubbles.
submitted materials become the property of the PSC and cannot be
returned. Contact: www.GAPSC.com
For information on instruction, benefits, schools,
staff development and information on graduate programs offered locally
please check the department page. For information on Georgia Public
School Recruitment Services, check the Teacher Resource
Go to the Online
Job Center and create your user account and then click on Sub Teacher
and complete an application. Some
people think that they have completed an application when they complete
the user account; this is not the case.
You need to complete the application, and click on SAVE and SUBMIT in order to
complete your application for Sub Teacher.
You will need to send a copy of the reference form to
two people either by emailing them as you complete your application or
you can send a copy to them by mail.
Please ask them to send the completed forms to: Wendy Kinnon, Ware County Board of Education, 1301 Bailey
Street, Waycross, GA 31501.
On the day of the Substitute Workshop Training, you
will need to bring with you: your high school or GED transcript,
college transcript (if you have attended), driver’s license, social
security card (or birth certificate).
You must also pre-register online for your
fingerprinting (directions above).
Click on INFORMATION
LETTER to print off a copy of the letter that contains all of
the necessary information for substitute teacher applicants.
Applying for a Substitute Teaching Position in Ware County Schools
apply online through the Ware
Bring an official copy of your college transcript
and teaching certificate with you on the day of your Substitute Teacher
Print two copies of the Applicant Reference form
from the Personnel webpage and have the people who complete them return
the Reference forms to Wendy Kinnon, Ware BOE
Personnel Department, 1301 Bailey Street, Waycross,
GA 31501. I
Register and pay for fingerprinting. Click on the Ware BOE Fingerprinting
link at the top of this page for full details.
Attend a Substitute Teacher Training Workshop at Okefenokee RESA (1405 N. Augusta
Avenue; Waycross, GA) from 8:00 –
12:00. Please call RESA for date of next training at
912-283-6151. The workshop cost is $25 and must be paid to OK
RESA by cash or money order on the day of the workshop.
Make sure you sign in at RESA.
That same day at 12:30 you will come to the Ware
County Board of Education at 1301 Bailey Street, Waycross, GA 31501 (for
directions, click on the LOCATION link at the top of the page). Make sure you sign in at the BOE.
During the session at the BOE you will
complete your pre-hire paperwork.
You must be fingerprinted online at Pak Mail.
After all of your paperwork is completed and
acceptable fingerprint results are received, your name is presented to
the Ware County Board of Education at its next scheduled board meeting
for hire as a substitute teacher.
Then your name is added to the list of approved
substitutes, indicating the schools in which you want to substitute
teach. This list is then sent out to all of the schools.
Please note that it may take a few days after a board meeting to get this
updated roster sent out to the schools.
Schools will call you regarding Substitute
Teaching opportunities as they arise.
General Information for Substitutes
You will be paid at the end of each month.
You are only paid for the months you work, so you
will not receive summer pay, unless you worked late in May, then you will receive a check at the end of June for
A substitute is an “on-call” “as-needed” position and for those
reasons, does not qualify you for unemployment benefits during
educational breaks, like during the summer, etc.
It is your responsibility to keep your contact
information up-to-date. If the
schools cannot contact you, you will lose opportunities to work.
Equal Opportunity Employer, The Ware County
Board of Education does not discriminate in the educational and employment
policies under which it operates and will honor all appropriate laws
relating to discrimination.